Executive Assistant
Employee | Tech | Professional | Philippines | Taguig | 2022-07-18 | REQ-10043049
An Executive Assistant would work with tasks such as scheduling; reviewing, prioritizing, and responding to emails; answering and returning phone calls; organizing documents; maintaining records; taking notes at meetings, and any other administrative tasks that help the executive perform their job.
Responsibilities:
- Providing general administrative assistance, such as drafting email and memos, and preparing communications on the executive’s behalf.
- Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters.
- Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary.
- Accurately recording minutes during meetings, preparing reports, filing, organizing, maintaining, and retrieving corporate comprehensive and accurate records, reports, and documents.
- Collating data to prepare documents for review and presentation by the executive.
- Answering phone calls and/or emails in a polite and professional manner.
- Coordination of travel arrangements.
- Performing minor accounting duties (e.g. travel expenses liquidation).
- Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department.