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Executive Assistant

Employee | Tech | Professional | Philippines | Taguig | 2022-07-18 | REQ-10043049

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An Executive Assistant would work with tasks such as scheduling; reviewing, prioritizing, and responding to emails; answering and returning phone calls; organizing documents; maintaining records; taking notes at meetings, and any other administrative tasks that help the executive perform their job.

Responsibilities:

  • Providing general administrative assistance, such as drafting email and memos, and preparing communications on the executive’s behalf.
  • Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters.
  • Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary.
  • Accurately recording minutes during meetings, preparing reports, filing, organizing, maintaining, and retrieving corporate comprehensive and accurate records, reports, and documents.
  • Collating data to prepare documents for review and presentation by the executive.
  • Answering phone calls and/or emails in a polite and professional manner.
  • Coordination of travel arrangements.
  • Performing minor accounting duties (e.g. travel expenses liquidation).
  • Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department.

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Please be aware that the recruitment procedures, (labour) regulations and labour agreements of Philippines apply.

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